Feb 192018

The assistant to the director’s office will provide support to the Director General, in collaboration with the Executive Secretary. The role may include the following tasks:

Main responsibilities / Major Activities

  • Organization of internal meetings, typing of related minutes and following up on the actions list
  • Preparation of external national and international meetings, conferences and workshops: registration, travel arrangements (flight/train), hotel bookings and PowerPoint presentations
  • Handling the logistics for major meetings (Board, GA, etc.): hotel bookings, photocopies, shipments, etc.
  • Encoding & updating of contacts in the Director’s Outlook or in other appropriate databases
  • Follow-up of meetings in Outlook Calendar
  • Typing & dispatching of various types of documents (emails, letters, faxes)
  • Preparing the daily follow-up & execute the instructions given by the Director afterwards
  • Update CV and publications/volume binders, contacts database
  • Other various administrative support
  • Occasionally acting as Stewardess during major meetings (EORTC Groups Annual Meetings, Markers in Cancer conference, EORTC Strategy meetings/retreats, etc.)
  • Maintenance of the EORTC bibliography database


  • Bachelor degree in executive administration
  • 5 to 10 years of experience in a similar role
  • Able to work in strict confidentiality
  • Acute sense of responsibility
  • Able to work within tight deadlines, stress resistant
  • Excellent organizational and communication skills
  • Proactive
  • Flexible and adaptable
  • Able to work autonomously
  • Computer literate with very good knowledge of Microsoft office suite
  • Fluent in English and French both written and oral
  • Interested in the mission of EORTC

Match criteria: Medical Practice, Administration, 40 hours, Outside the Netherlands, Non

Company name: Stepstone NL –

click here for more details and apply to position

Tipical Questions
What Would The Person Who Likes You Least In The World Say About You? Highlight an aspect of your personality that could initially seem negative, but is ultimately a positive. An example? Impatience. Used incorrectly this can be bad in a workplace. But stressing timeliness and always driving home deadlines can build your esteem as a leader. And that'??s a great thing to show off in an interview.
Questions to ask
Do you offer continuing education and professional training? This is a great positioning question, showing that you are interested in expanding your knowledge and ultimately growing with the employer.