Feb 192018

The assistant to the director’s office will provide support to the Director General, in collaboration with the Executive Secretary. The role may include the following tasks:

Main responsibilities / Major Activities

  • Organization of internal meetings, typing of related minutes and following up on the actions list
  • Preparation of external national and international meetings, conferences and workshops: registration, travel arrangements (flight/train), hotel bookings and PowerPoint presentations
  • Handling the logistics for major meetings (Board, GA, etc.): hotel bookings, photocopies, shipments, etc.
  • Encoding & updating of contacts in the Director’s Outlook or in other appropriate databases
  • Follow-up of meetings in Outlook Calendar
  • Typing & dispatching of various types of documents (emails, letters, faxes)
  • Preparing the daily follow-up & execute the instructions given by the Director afterwards
  • Update CV and publications/volume binders, contacts database
  • Other various administrative support
  • Occasionally acting as Stewardess during major meetings (EORTC Groups Annual Meetings, Markers in Cancer conference, EORTC Strategy meetings/retreats, etc.)
  • Maintenance of the EORTC bibliography database


  • Bachelor degree in executive administration
  • 5 to 10 years of experience in a similar role
  • Able to work in strict confidentiality
  • Acute sense of responsibility
  • Able to work within tight deadlines, stress resistant
  • Excellent organizational and communication skills
  • Proactive
  • Flexible and adaptable
  • Able to work autonomously
  • Computer literate with very good knowledge of Microsoft office suite
  • Fluent in English and French both written and oral
  • Interested in the mission of EORTC

Match criteria: Medical Practice, Administration, 40 hours, Outside the Netherlands, Non

Company name: Stepstone NL –

click here for more details and apply to position

Tipical Questions
“Please give me an example of a time when you had a problem with a supervisor/co-worker and how you approached the problem.” “I think that the hardest thing about work isn’t the work, it’s the people at work,” Teach says. Most employees have a problem with a supervisor or co-worker at some point in their career. How they handle that problem says a lot about their people skills. If you can explain to the interviewer that you were able to overcome a people problem at work, this will definitely help your chances of getting the job, he says.
Questions to ask
What constitutes success at this position and this firm or nonprofit? This question shows your interest in being successful there, and the answer will show you both how to get ahead and whether it is a good fit for you.