Feb 192018

The assistant to the director’s office will provide support to the Director General, in collaboration with the Executive Secretary. The role may include the following tasks:

Main responsibilities / Major Activities

  • Organization of internal meetings, typing of related minutes and following up on the actions list
  • Preparation of external national and international meetings, conferences and workshops: registration, travel arrangements (flight/train), hotel bookings and PowerPoint presentations
  • Handling the logistics for major meetings (Board, GA, etc.): hotel bookings, photocopies, shipments, etc.
  • Encoding & updating of contacts in the Director’s Outlook or in other appropriate databases
  • Follow-up of meetings in Outlook Calendar
  • Typing & dispatching of various types of documents (emails, letters, faxes)
  • Preparing the daily follow-up & execute the instructions given by the Director afterwards
  • Update CV and publications/volume binders, contacts database
  • Other various administrative support
  • Occasionally acting as Stewardess during major meetings (EORTC Groups Annual Meetings, Markers in Cancer conference, EORTC Strategy meetings/retreats, etc.)
  • Maintenance of the EORTC bibliography database


  • Bachelor degree in executive administration
  • 5 to 10 years of experience in a similar role
  • Able to work in strict confidentiality
  • Acute sense of responsibility
  • Able to work within tight deadlines, stress resistant
  • Excellent organizational and communication skills
  • Proactive
  • Flexible and adaptable
  • Able to work autonomously
  • Computer literate with very good knowledge of Microsoft office suite
  • Fluent in English and French both written and oral
  • Interested in the mission of EORTC

Match criteria: Medical Practice, Administration, 40 hours, Outside the Netherlands, Non

Company name: Stepstone NL –

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